Executive Assistant, CEO

Job Overview:

We are looking for an Executive Assistant to the CEO to join Coursera and serve as the primary administrative partner to our CEO and a key operational partner to our Chief of Staff. This role ensures the CEO's time is protected and optimally deployed, the CEO office runs as a well-functioning system, and the executive leadership team has the administrative infrastructure it needs to operate with speed and precision.

At Coursera, the CEO's time is the company's most leveraged resource, and protecting, optimizing, and deploying that time effectively is the EA's primary charge. This role requires more than administrative excellence: it requires an ops mindset, high agility, and superb communication. The right person brings structure and predictability to a high-complexity environment, operates with minimal supervision, and shows up as a collaborative partner to every stakeholder they work with using the CEO's office to create access and find solutions, not to gatekeep or restrict.

Objectives of this role: 

• Protect and maximize the CEO's time through precision and flawless execution of core administrative responsibilities
• Ensure the CEO office operates as a coordinated, well-run system rather than a collection of independent administrative tasks
• Partner with the Chief of Staff to drive CEO operations and administrative infrastructure
• Build and maintain strong working relationships with internal stakeholders across the organization, treating them as customers and consistently finding solutions that advance their needs alongside the CEO's priorities
• Establish and continuously improve repeatable systems and processes that reduce friction, create predictability, and scale the CEO office's effectiveness over time
• Earn a reputation as a trusted, solution-oriented partner to stakeholders across the organization – accessible, consistent in follow-through, and known for finding paths forward even when competing needs are in tension

Responsibilities:

• Own the CEO's calendar end-to-end, prioritizing meetings based on strategic importance, protecting focused work time, managing conflicts proactively, and ensuring the CEO is always prepared for what's next
• Plan and manage all CEO travel, events, and logistics, anticipating needs, building contingencies, and executing flawlessly including in last-minute and high-stakes situations
• Manage CEO-related expenses and coordinate with Finance on budget tracking as needed
• Serve as the operational lead across ETeam EAs, maintaining shared norms, aligning on logistics and scheduling decisions, and ensuring the EA network functions as a coordinated system rather than a set of independent supports
• Own the operational setup and logistics for CEO-led recurring cadences, including Business Reviews and Board of Directors meetings
• Manage scheduling, logistics, and operational preparation for E-Team meetings and in-person events, ensuring they run with precision and all participants arrive prepared
• Work across the organization as a collaborative partner, responding to competing requests with a solution orientation and building a reputation for accessibility, follow-through, and trust

Required Qualifications: 

• 7+ years of experience in an executive support role, including direct support to a C-Suite executive at a public or late-stage private company with 1,500+ employees
• Experience managing complex scheduling, travel, and logistics in a high-stakes, fast-moving environment
• Experience handling highly confidential information with consistent discretion and sound judgment
• Experience coordinating across senior stakeholders, including C-Suite executives, Board members, and external partners
• Experience managing projects from concept through execution, including status tracking, governance, and risk mitigation
• Demonstrated ability to operate proactively and independently, anticipating needs, making decisions, and driving outcomes with minimal supervision
• Clear, direct written and verbal communication skills

Preferred Qualifications:

• Experience in an ops-oriented EA role with responsibility beyond individual executive support, such as team coordination, EA network lead, or cadence management
• Experience working as part of an operational team with ability to get curious, network, and otherwise “connect dots”
• Experience supporting or coordinating Board of Directors logistics
• Track record of building and improving repeatable administrative systems, processes, and tools
• Comfort operating at high pace with genuinely competing priorities and frequent last-minute demands
• Experience working in a technology company environment with exposure to executive team dynamics and cross-functional coordination

• US-Z1: Bay Area

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