Career-defining. Life-changing.
At iRhythm, you’ll have the opportunity to grow your skills and your career while impacting the lives of people around the world. iRhythm is shaping a future where everyone, everywhere can access the best possible cardiac health solutions. Every day, we collaborate, create, and constantly reimagine what’s possible. We think big and move fast, driven by our commitment to put patients first and improve lives. We need builders like you. Curious and innovative problem solvers looking for the chance to meaningfully shape the future of cardiac health, our company, and your career
About This Role:
About the Role
We are seeking a strategic, proactive Executive Assistant to support two senior executives: our Chief Medical & Scientific Officer and Executive Vice President of Advanced Technologies, and our Chief Risk Officer. This role serves as a trusted operational partner, helping leaders manage complex priorities, drive execution across the organization, and maximize organizational effectiveness.
This position goes beyond traditional administrative support. The Executive Assistant will operate as a force multiplier—connecting priorities, driving follow-through, anticipating needs, and enabling leaders to focus on the highest-impact work.
Key Responsibilities
Strategic Partnership & Leadership Support
- Serve as a true partner to executives, helping manage priorities, align calendars to strategic milestones, and create space for high-impact work.
- Anticipate needs and proactively address issues before they arise, ensuring leaders stay ahead of key decisions and commitments.
- Prepare executive-level materials with clear decision framing, context, and intent, including Board and external-facing content.
- Partner with business leaders to track deliverables end-to-end, ensuring follow-through, accountability, and momentum on initiatives.
- Operate with a chief-of-staff mindset — synthesizing priorities across the leaders’ own organization, driving follow-through on commitments, and ensuring accountability across multiple teams and stakeholders.
Medical, Scientific & External Ecosystem Support
- Coordinate leadership across the Chief Medical and Scientific Officer’s organization, including Advanced Technologies, Medical Affairs, Scientific Affairs & Clinical Research Operations, and Medical Safety & Clinical Oversight
- Support preparation for executive leadership meetings, business reviews, Board discussions, investor-facing activities, and strategic planning sessions. Maintain executive dashboards, action trackers, decision logs, and operating reviews to ensure visibility into priorities and commitments.
- Serve as a central coordination point for CMO/CSO strategy and execution across major scientific meetings (HRS, ACC, AHA, ESC, and others), and event planning and coordination for internal team meetings and external industry events.
- Support functional and medical/scientific engagements including planning of offsites, conferences, advisory boards, investigator meetings, and publications.
- Interface comfortably and warmly with physicians, scientists, and KOLs with professionalism and discretion, in many ways service as the first encounter clinicians may have with the company
Risk, Governance & Audit Coordination
- In partnership with the Chief Risk Officer, support coordination of Board committee activities, compliance reporting, audit readiness efforts, risk tracking, and governance processes.
- Support planning, facilitation and preparation of Audit Committee, Nominating & Governance Committee, including agenda topics, materials coordination, and action tracking.
- Support documentation and tracking of compliance related projects, to include dashboarding of indicators and metrics
- Assist with organization of Rhythm for a Reason philanthropic events at iRhythm office locations.
- Collaborate with leader to develop Risk, Compliance, and Audit slide presentations
Executive Communications & Influence
- Draft and edit business correspondence, announcements, and internal communications reflecting the voice and intent of the leader and function supported.
- Foster clear, consistent communication channels between leadership and teams to enable transparency, clarity, and trust.
- Steward the organization and operation of key business functions led by the executive, including governing mechanisms, business review, and other cross-functional activities
- Leverage AI-enabled workflows to prepare meeting briefs, summarize discussions, maintain action registers, draft communications, and improve executive productivity.
- Create and maintain reusable operating systems, templates, and knowledge repositories that improve organizational effectiveness and reduce administrative friction.
Priority Awareness and Planning
- Design and manage a strategic calendar, not just schedule meetings.
- Protect time for deep work, preparation, travel, recovery, and strategic thinking.
- Apply judgment to sequencing high stakes meetings and creating buffers.
- Manage complex travel and event logistics with a focus on strategic prioritization and efficiency.
- Track commitments from meetings and emails using a visible “open loops” system (agendas, minutes, action tracking, decision logs).
- Use tools such as Teams Planner, Smartsheet, SAP Concur, and CoPilot/AI to streamline administrative tasks and manage deliverables efficiently.
- Support leaders by translating priorities into simple plans and tracking mechanisms, monitoring progress, and flagging risks or gaps to enable informed decisions.
Cross-Functional Collaboration
- Build trusted relationships across iRhythm to facilitate collaboration and seamless information flow.
- Partner with other Executive Assistants to establish consistent standards, share best practices, and coordinate cross-functional support.
- Act as a connector across teams, ensuring day-to-day execution aligns with enterprise goals and leadership priorities.
- Serve as a key liaison with external, auditors, and internal compliance partners as appropriate.
- Coordinate cross-functional preparation for audits, inspections, Board reporting, or compliance milestones.
About You
Education and Experience
- Bachelor’s degree preferred or equivalent professional experience.
- 8+ years of experience supporting senior executives in dynamic, growth-oriented environments (public-company or scale-up experience preferred), including executive support within healthcare, clinical or scientific environments
- Demonstrated experience supporting risk, legal, finance, or audit leaders preferred
- Proven ability to operate with discretion, foresight, and judgment in high-visibility or confidential contexts
Core Capabilities
- Information synthesis: Able to rapidly distill complex scientific, clinical, business, and operational information into concise executive summaries, presentations, and action plans.
- Strategic mindset: Connect details to strategy; anticipate needs before they surface.
- Operational mastery: Drive clarity through structure: calendars, deliverables, and meeting hygiene. Experience with Project Management is strongly preferred.
- Communications excellence: Clear, concise, and professional writing; can represent leadership voice effectively.
- Execution agility: Thrives on complexity; excels at multitasking and meeting deadlines
- Relationship builder: Collaborative, trustworthy, and culturally attuned, builds strong partnerships across all levels.
- Digital fluency: Advanced proficiency in Microsoft Office, Teams, SharePoint, SAP Concur, and AI tools, such as Copilot, ChatGPT, or other embedded or agentic solutions).
Location:
Solana Beach
Actual compensation may vary depending on job-related factors including knowledge, skills, experience, and work location.
Estimated Pay Range
$103,000.00 - $134,000.00
As a part of our core values, we ensure an inclusive workforce. We welcome and celebrate people of all backgrounds, experiences, skills, and perspectives. iRhythm Technologies, Inc. is an Equal Opportunity Employer. We will consider for employment all qualified applicants with arrest and conviction records in accordance with all applicable laws.
iRhythm provides reasonable accommodations for qualified individuals with disabilities in job application procedures, including those who may have any difficulty using our online system. If you need such an accommodation, you may contact us at taops@irhythmtech.com
About iRhythm Technologies
iRhythm is a leading digital healthcare company that creates trusted solutions that detect, predict, and prevent disease. Combining wearable biosensors and cloud-based data analytics with powerful proprietary algorithms, iRhythm distills data from millions of heartbeats into clinically actionable information. Through a relentless focus on patient care, iRhythm’s vision is to deliver better data, better insights, and better health for all.
Make iRhythm your path forward. Zio, the heart monitor that changed the game.
There have been instances where individuals not associated with iRhythm have impersonated iRhythm employees pretending to be involved in the iRhythm recruiting process, or created postings for positions that do not exist. Please note that all open positions will always be shown here on the iRhythm Careers page, and all communications regarding the application, interview and hiring process will come from a @irhythmtech.com email address. Please check any communications to be sure they come directly from @irhythmtech.com email address. If you believe you have been the victim of an imposter or want to confirm that the person you are communicating with is legitimate, please contact taops@irhythmtech.com. Written offers of employment will be extended in a formal offer letter from an @irhythmtech.com email address ONLY.
For more information, see https://www.ftc.gov/business-guidance/blog/2023/01/taking-ploy-out-employment-scams and https://www.ic3.gov/Media/Y2020/PSA200121