Office/Clerical, Executive Admin

DePuy Synthes is recruiting for an Executive Administrative Assistant, Global RE, FM & Corporate Operation in Raynham, Massachusetts

The Executive Administrative Assistant, Global RE, FM & Corporate Operation provides senior-level administrative and operational support to the Vice President, Global RE, FM & Corporate Operations and serves as a trusted partner in enabling effective leadership, enterprise engagement, and execution across a complex, highly matrixed organization. 

This role requires exceptional judgment, discretion, and organizational agility. The Executive Administrative Assistant operates with a high degree of independence, proactively managing priorities, coordinating across senior leaders, and ensuring the VP’s time, decisions, and engagements are aligned to the highest-value work. The role is integral to the smooth functioning of the Global Real Estate, Facility Management & Corporate Operations leadership agenda and interfaces regularly with executive offices across Global Supply Chain and Operations organization and other DePuy Synthes Executive Leadership Team members. 

This role also provides support to the LT of the Global RE, FM & Corporate Operations team. 

Key Responsibilities 

Executive & Leadership Support 

• Provide comprehensive, proactive administrative support to the Vice President, Results & Impact, including complex calendar management, meeting prioritization, and scheduling across global time zones. 

• Serve as a strategic gatekeeper for the VP’s time, using judgment to appropriately sequence, prioritize, and resolve competing demands. 

• Prepare the VP for internal and external engagements by coordinating pre-reads, briefing materials, agendas, and follow-ups. 

• Anticipate needs and resolve issues independently to support effective executive decision-making. 

Meeting & Workflow Management 

• Coordinate leadership meetings, working sessions, and cross-functional forums, including agenda development, material consolidation, note-taking (as needed), and action-item tracking. 

• Manage end‑to‑end logistics for high‑stakes meetings (in person and virtual), including participant coordination, room reservations, technology support, and follow‑ups. 

• Ensure timely flow of information between the VP, direct reports, peers, and stakeholders. 

Enterprise & Cross‑Functional Coordination 

• Act as a key liaison between the Global RE, FM & Corporate Operations team and broader Supply Chain & Operations leadership, Enterprise partners (e.g., Finance, HR, IT), and other business stakeholders. 

• Maintain strong working relationships with other senior administrative professionals across DePuy Synthes to enable seamless coordination. 

Operational & Administrative Excellence 

• Handle sensitive and confidential information with discretion and sound judgment. 

• Manage expenses, purchase order coordination, travel arrangements, and administrative processes in compliance with enterprise policies. 

• Support onboarding and transitions for new team members, vendors, or partners connected to the Results & Impact organization. 

• Maintain organized records, files, and documentation to support continuity and efficiency. 

Continuous Improvement & Ways of Working 

• Identify opportunities to streamline administrative processes, improve workflows, and enhance executive support practices. 

• Contribute to a culture of operational excellence, professionalism, and collaboration. 

• Provide administrative and operational support for projects with the other members of the Global RE, FM & Corporate Operations team. 

Qualifications & Experience 

• Demonstrated experience supporting senior executives (VP or equivalent level) in a complex, fast‑paced, matrixed organization. 

• Proven ability to manage ambiguity, exercise sound judgment, and handle highly sensitive information with discretion. 

• Strong organizational, prioritization, and problem‑solving skills with a proactive, solution‑oriented mindset. 

• Excellent communication and interpersonal skills; ability to interact confidently with senior leaders and diverse stakeholders. 

• High proficiency in Microsoft 365 tools (Outlook, Teams, PowerPoint, Word, Excel). 

• Ability to work independently while maintaining strong collaboration with peers and leadership teams  

Preferred Skills: 

Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Execution Focus, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Professional Ethics, Travel Planning, Typing
 

Johnson & Johnson announced plans to separate our Orthopaedics business to establish a standalone orthopaedics company, operating as DePuy Synthes. The process of the planned separation is anticipated to be completed within 18 to 24 months, subject to legal requirements, including consultation with works councils and other employee representative bodies, as may be required, regulatory approvals and other customary conditions and approvals. Should you accept this position, it is anticipated that, following conclusion of the transaction, you would be an employee of DePuy Synthes and your employment would be governed by DePuy Synthes employment processes, programs, policies, and benefit plans. In that case, details of any planned changes would be provided to you by DePuy Synthes at an appropriate time and subject to any necessary consultation processes. 

 Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, external applicants please contact us via https://www.jnj.com/contact-us/careers, internal employees contact AskGS to be directed to your accommodation resource. 

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