Office Manager (Temporary)

Who We Are

PathAI is on a mission to improve patient outcomes with AI-powered pathology. We are transforming traditional pathology methods into powerful, new technologies. These innovations in pathology can help accelerate drug development, improve confidence in the accuracy of diagnosis, and get life-saving therapies to patients more quickly. At PathAI, you'll work with a diverse and talented team of people, who are dedicated to solving complex problems and making a huge impact.

Where You Fit

PathAI's Fenway headquarters is the in-person heartbeat of our company — where employees collaborate, candidates get their first look at our culture, and major moments (from team offsites to our annual all-company event) come to life. We're looking for a hands-on, highly organized Temporary Office Manager to keep our Fenway office running beautifully and to play a central role in executing a series of high-visibility events and conferences in the months ahead. As part of the People team and reporting into the Chief People Officer, this is a contract role for someone who thrives on logistics, loves making spaces feel welcoming, and gets energized by turning a long to-do list into a smooth, polished employee and visitor experience.

What You’ll Do

• Own the day-to-day of the Fenway office. Maintain the cleanliness, layout, and overall feel of kitchen, conference rooms, and shared spaces; restock supplies, snacks, and refreshments; manage mail and package flow; and ensure the office is a place people actually want to come to.
• Plan and execute company events end-to-end, including PathAI's annual all-company event and other team offsites, dinners, and celebrations. Source venues, coordinate catering, manage run-of-show, and partner cross-functionally to land a high-quality experience for ~170 employees.
• Lead conference and meeting logistics. Book rooms, coordinate AV setup, manage catering for interviews and internal meetings, and serve as the on-site point of contact so meeting hosts can focus on content rather than coordination.
• Support employee experience initiatives in partnership with the People team. Help operationalize in-office programming, new hire moments, weekly all-team lunches, and the small touches that make Fenway feel like home.
• Manage vendors and build relationships. Interface with property management on work orders and space-related questions, coordinate with caterers and service providers, and act as the go-to escalation point for anything office-related.
• Provide light administrative and event-day support to interview teams, visiting executives, and meeting organizers, jumping in wherever a friendly, capable problem-solver is needed.

What You’ll Need

• 3+ years of office management, event coordination, or workplace experience, ideally in a startup or fast-growing company; comfortable juggling multiple workstreams in a fast-paced environment.
• Exceptional organizational skills, attention to detail, and follow-through — you keep multiple plates spinning without dropping any, and you anticipate needs before they become asks.
• Strong interpersonal, verbal, and written communication skills; you're approachable, professional, and genuinely enjoy being a resource for employees, candidates, and visitors.

We Want to Hear From You

At PathAI, we are looking for individuals who are team players, are willing to do the work no matter how big or small it may be, and who are passionate about everything they do. If this sounds like you, even if you may not match the job description to a tee, we encourage you to apply. You could be exactly what we're looking for.
PathAI is an equal opportunity employer, dedicated to creating a workplace that is free of harassment and discrimination. We base our employment decisions on business needs, job requirements, and qualifications — that's all. We do not discriminate based on race, gender, religion, health, personal beliefs, age, family or parental status, or any other status. We don't tolerate any kind of discrimination or bias, and we are looking for teammates who feel the same way.