Senior Administrative Assistant to VP, Litigation & Risk and VP, Privacy Legal

Company Overview: At Vertex Pharmaceuticals, we are relentless in our pursuit of transformative medicines to improve the lives of people with serious diseases. Our team is dedicated to innovation, collaboration, and making a difference in the lives of patients worldwide. 

Role Summary: We are seeking a highly organized and detail-oriented Senior Administrative Assistant to support the Vice President, Litigation & Risk and the Vice President, Privacy Legal. This role is essential in ensuring the smooth operation of daily activities, managing schedules, coordinating meetings, and supporting departmental functions. The ideal candidate will possess strong organizational skills, discretion, and the ability to handle sensitive and confidential information. 

Key Responsibilities: 

• Manage calendars for the Vice Presidents and their team members, including scheduling meetings, securing conference rooms, arranging catering, and providing logistical and administrative support. 

• Serve as a departmental resource for internal technologies, such as Procurement, SharePoint, Concur, and other Vertex systems. 

• Coordinate and prepare meeting materials, including agendas, pre-reads, note-taking, and PowerPoint presentations. 

• Arrange travel bookings, complete expense reports, and organize team events such as lunches, dinners, and offsite meetings. 

• Prioritize and address requests for appointments, emails, and calls, handling most requests directly and escalating complex issues as needed. 

• Assist with onboarding new team members and ensure seamless day-to-day office operations, including inventory control, office support services, and maintaining a productive work environment. 

• Oversee local vendor relationships with office service providers, such as cleaning companies, couriers, and equipment technicians. 

• Process group purchase orders, invoices, and contracts, and assist with tracking the office budget and resource planning. 

• Maintain confidentiality and handle sensitive information with discretion.