Administrative Business Partner & Chapter Operations Coordinator

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections,  where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

The Molecular Point of Care (mPOC) Development Chapter is focused on developing, deploying, and maintaining diagnostic tests and systems for the global marketplace.  Our chapter is based in Pleasanton, California, and we collaborate with others across RDS R&D to deliver technical solutions aligned with business priorities set by the mPOC Life Cycle Team within the Near Patient Care Customer Area.2

The Opportunity
 

We are looking for a versatile and organized professional with experience blending executive administrative support with advanced technical assistance. You, as an ideal candidate, should comfortably navigate traditional administrative responsibilities—such as travel booking, procurement, and onboarding—while confidently managing IT environments, data repositories, and agile project planning tools like Jira. Resourceful, proactive, and service oriented, you must possess exceptional communication skills to support cross-functional R&D teams both locally and remotely effectively.

• May provide part-time administrative support to other local R&D chapters, as needed

• Handle general executive administrative tasks such as:

  • Travel coordination & bookings for leaders and teams

  • Complete expense reports for mPOC Development Leadership team

  • Organize meeting logistics, set-up, catering options for team meetings

  • Manage staff distribution lists and communication tasks

  • Support with recruiting, hiring, and onboarding new staff

• Support chapter with procurement tasks such as purchase order management, CAPEX process, laboratory asset management, tracking, and reporting

• Support group as primary interface to local Bay Area site services and IT

• Support team with advanced IT related tools, especially related to internal agile project planning using enterprise Jira tool, Lucid Board, etc.

• ​Advanced support and coordination Chapter activities may include:

  • Interface with R&D DSI Lab Supervisors for lab management & documentation

  • Support coordination of staff training (per Chapter training matrix including interface with TMA and Cornerstone training tools)

  • Support with monthly staff time entry tasks (e.g., Myco system)

  • Support for local customized Chapter IT and computerized systems (e.g., Discovery server)

  • Support of online data/content repositories (S-Drive data warehouse, Google drive maintenance, internal webpages)

  • Provide tool and data support for Cube, VB, Python, HTML, AI tools, etc.

Who You Are

• 10 years of experience as an Executive Assistant, Administrative Assistant, Technical Support Specialist, or similar role.  Experience within the Roche organization is highly desired.
• Bachelor’s degree or equivalent practical experience preferred.
   

Behaviors, competencies, and qualities of the ideal applicant.

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).
• Experience with calendar management tools, video conferencing platforms (Meet, Zoom, Teams), and project management software.
• Experience with IT enterprise environment and tools, including AI applications is a plus.
• Discretion & Integrity: Absolute trustworthiness with confidential information.
• A resourceful "can-do" attitude with the ability to think critically and pivot quickly. Ability to juggle multiple shifting priorities without losing attention to detail.
• Exceptional written and verbal communication skills with a professional demeanor.

Relocation benefits are not available for this job posting.

The expected salary range for this position based on California is 82,500 - 153,100 USD Annually. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law.  A discretionary annual bonus may be available based on individual and Company performance.  This position also qualifies for the benefits detailed at the link provided below.

Benefits

Who we are

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let’s build a healthier future, together.

Roche is an equal opportunity employer. It is our policy and practice to employ, promote, and otherwise treat any and all employees and applicants on the basis of merit, qualifications, and competence. The company's policy prohibits unlawful discrimination, including but not limited to, discrimination on the basis of Protected Veteran status, individuals with disabilities status, and consistent with all federal, state, or local laws.

If you have a disability and need an accommodation in relation to the online application process, please contact us by completing this form Accommodations for Applicants.