Founded in 2015, Shield AI is a venture-backed deep-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include the V-BAT and X-BAT aircraft, Hivemind Enterprise, and the Hivemind Vision product lines. With offices and facilities across the U.S., Europe, the Middle East, and the Asia-Pacific, Shield AI’s technology actively supports operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn, X, Instagram, and YouTube.
Job Description:
We are seeking a highly organized, proactive Executive Assistant to support the Office of the President. This person will help the President and senior leadership in his office operate with focus, speed, and discipline by anticipating needs, addressing friction points before they arise, managing priorities, logistics, communications, and follow-through.
What you'll do:
Manage complex calendars, scheduling, travel, expenses, and daily priorities.
Coordinate meetings, agendas, materials, logistics, and follow-up actions.
Support communications, document preparation, and executive-level correspondence.
Ensure executives are fully prepared for meetings by developing briefing folders with clear objectives, agendas, relevant materials, schedules, and participant biographies.
Track key priorities, commitments, and deadlines across the Office of the President.
Interface professionally with internal teams, executives, customers, partners, and external stakeholders.
Handle confidential information with excellent judgment and discretion.
Anticipate needs, remove friction, and improve administrative processes.
Approachable and engaging "first contact" for the Office of the President; for many stakeholders, the EA will shape their first impression and set the tone for the relationship.
Build trusted, professional relationships that make people feel comfortable engaging with the President's office and confident in its responsiveness, discretion, and follow-through.
Strong business understanding and proficiency with modern AI tools.
Required qualifications:
5+ years of executive assistant, administrative, or business operations experience.
Smart, hardworking, strong interpersonal skills. Curious and committed to continuous improvement.
Excellent organization, communication, judgment, and attention to detail.
Strong follow-through and ability to manage competing priorities. Won't drop balls.
Ability to operate independently in a fast-paced, high-expectation environment.
Proficiency with common calendar, communication, document, and ability to learn business ops tools.
#LI-AA2
#LC
Full-time regular employee offer package:
Pay within range listed + Bonus + Benefits + Equity
Temporary employee offer package:
Pay within range listed above + temporary benefits package (applicable after 60 days of employment)
Salary compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, licenses and certifications, and specific work location. All offers are contingent on a cleared background and possible reference check. Military fellows and part-time employees are not eligible for benefits. Please speak to your talent acquisition representative for more information.
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Shield AI is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.