Meeting Planner

Overview: The Meetings & Conference Room Planner is responsible for organizing, coordinating, and executing a high volume of onsite meetings and events. This position manages multiple priorities and collaborates closely with stakeholders, vendors, and internal resources to ensure seamless cross-functional planning and exceptional delivery. The Planner provides strong support to departments across the organization, bringing creative ideas, effective negotiation skills, and highly effective communication to every project. Detail-oriented and skilled at building constructive relationships with both internal and external groups, the Planner plays a key role in achieving successful and impactful meetings and events.

Key Responsibilities:

• Collaborate with internal clients to understand meeting objectives, requirements, and logistics.
• Manage all aspects of onsite meeting planning, including conference calendar, catering, AV setup, transportation, security, building access, room layouts with facilities, evening events, and accommodation (if required).
• Coordinate with vendors and suppliers to ensure quality service delivery.
• Organize campus tours and ensure awareness with the department leaders and teams, fostering organizational awareness and engagement.
• Develop detailed event timelines, checklists, and communication plans.
• Select, evaluate, and manage suppliers, maintain a repository to ensure compliance with company policies and requirements.
• Lead onsite event execution, troubleshooting issues as they arise.
• Track budgets, expenses, and enforce compliance with company policies.
• Maintain records of meeting activities, attendee lists, and post-event feedback to support continuous improvement.
• Work closely with others to ensure coverage and support.
• Serve as primary point of contact for internal customers throughout the planning process.
• Maintain and share a real-time conference room calendar, including details of stakeholders, number of attendees, with Austin-based teams and leaders.
• Work onsite in Austin 5 days a week.
• Other meetings and meeting related projects as assigned.
• Assist in planning large national meetings and travel to support onsite logistics.

 

• Bachelor’s degree or equivalent experience in event planning, hospitality management, or a related field.
• 5+ years of experience of meeting planning experience
• Proven experience in conference or meeting planning for internal customers.
• Excellent organizational, communication, and multitasking skills.
• Ability to work under pressure and adapt to changing circumstances.
• Strong problem-solving skills and attention to detail.
• Flexibility to work evenings and weekends as needed during peak event seasons.
• Up to 20% Travel
• CMP preferred

Allergan Aesthetics

At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch. For more information, visit https://global.allerganaesthetics.com/. Follow Allergan Aesthetics on LinkedIn.

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this roleat  the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on manyfactors  including  geographic location, and we may ultimately  pay more or less than the posted range. This range may be  modified in the future. ​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​

• This job is eligible to  participate in our short-term incentive programs.  ​

Note: No amount of pay is  considered to be wages or compensation until such amount isearned,  vested,  and determinable. The amount and availability of  any bonus, commission, incentive, benefits, or any other form of compensation and benefits that areallocable to a   particular employee  remains in the Company's sole and absolute discretion unless and until paid and may be  modified at the Company’s sole and absolutediscretion,  consistent with applicable law. 

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html