University Recruiting Coordinator (Contract)

• Location: Austin, TX
• Onsite/Hybrid: This is a contract position and will be hybrid (1-2-days onsite per week) throughout the duration of the contract to support in-person events and engagements. 
• This role will be employed by 3rd party agency.

KEY RESPONSIBILITIES:

• Support planning and execution of virtual, on‑campus, off‑campus, and on‑site recruiting and intern events.
• Coordinate event logistics including room reservations, catering, A/V, signage, materials, and day‑of setup.
• Order, inventory, and ship campus recruiting and event materials to ensure timely delivery.
• Create and manage event schedules in event management tools; communicate logistics, expectations, and changes clearly.
• Register for campus events, conferences, and virtual engagements; ensure events are fully staffed and supported.
• Track event registration costs and engagement expenses; support basic reporting.

• Provide logistical and administrative support for intern program events and engagement activities.
• Attend and support intern events on‑site; proactively resolve last‑minute issues to ensure smooth execution.
• Support ongoing intern communications and engagement touchpoints throughout the internship lifecycle.
• Assist with candidate and intern “keep‑warm” efforts, including coordination and shipment of materials.
• Support onboarding logistics for interns and early‑career hires, including welcome packages.

• Maintain accurate and up‑to‑date information in University Relations systems and tools (event platforms, communication tools, trackers).
• Maintain campus team and participant lists to support recruiting and intern events.
• Support posting of job opportunities with universities, as needed.
• Collaborate with third‑party vendors and internal partners to ensure successful event execution.
• Share ideas and provide input for future events and program improvements.
• Assist with additional University Relations projects as needed during peak seasons.

PREFERRED EXPERIENCE:

• Experience supporting university recruiting or early‑career programs (interns, co‑ops, new grads).
• Experience coordinating virtual and in‑person events.
• Canva experience is a plus (for simple visuals, signage, or program materials).
• Strong research and follow‑through skills.

This role is not eligible for visa sponsorship.

• Location: Austin, TX
• Onsite/Hybrid: This is a contract position and will be hybrid (1-2-days onsite per week) throughout the duration of the contract to support in-person events and engagements. 
• This role will be employed by 3rd party agency.

KEY RESPONSIBILITIES:

• Support planning and execution of virtual, on‑campus, off‑campus, and on‑site recruiting and intern events.
• Coordinate event logistics including room reservations, catering, A/V, signage, materials, and day‑of setup.
• Order, inventory, and ship campus recruiting and event materials to ensure timely delivery.
• Create and manage event schedules in event management tools; communicate logistics, expectations, and changes clearly.
• Register for campus events, conferences, and virtual engagements; ensure events are fully staffed and supported.
• Track event registration costs and engagement expenses; support basic reporting.

• Provide logistical and administrative support for intern program events and engagement activities.
• Attend and support intern events on‑site; proactively resolve last‑minute issues to ensure smooth execution.
• Support ongoing intern communications and engagement touchpoints throughout the internship lifecycle.
• Assist with candidate and intern “keep‑warm” efforts, including coordination and shipment of materials.
• Support onboarding logistics for interns and early‑career hires, including welcome packages.

• Maintain accurate and up‑to‑date information in University Relations systems and tools (event platforms, communication tools, trackers).
• Maintain campus team and participant lists to support recruiting and intern events.
• Support posting of job opportunities with universities, as needed.
• Collaborate with third‑party vendors and internal partners to ensure successful event execution.
• Share ideas and provide input for future events and program improvements.
• Assist with additional University Relations projects as needed during peak seasons.

PREFERRED EXPERIENCE:

• Experience supporting university recruiting or early‑career programs (interns, co‑ops, new grads).
• Experience coordinating virtual and in‑person events.
• Canva experience is a plus (for simple visuals, signage, or program materials).
• Strong research and follow‑through skills.

This role is not eligible for visa sponsorship.